At Rec2Rec Search (Permanent Personnel Ltd), we’re committed to protecting and respecting your privacy.
General Data Protection Regulations are a change to the Data Protection law, enforceable as of 25th May 2018 designed to give increased privacy rights and power to individuals whose data is being collected by organisations. GDPR requires that all data shall be:
a) processed lawfully, fairly and in a transparent manner in relation to individuals;
b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be incompatible with the initial purposes;
c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
This Policy explains when and why we collect personal information about people who register with us, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
When you register, you will be asked to give consent to this policy. If you wish to remove your consent, you can do so but this will result in removal of your details.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to rachael@rec2rec-search.com
The personal information we collect might include your:
We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
We will not share, sell or rent your information to third parties for any purpose.
You have a choice about whether you wish to receive information from us. You can unsubscribe from our mailing list at any time. By unsubscribing you will not receive emails which may be relevant to you.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent.
If wish to have your details removed from our database, then you can do so be sending an email from your registered email address to rachael@rec2rec-search.com. This will archive your account information, it will not remove any comments, or other interactions.
If you do not request deletion of your account after leaving, it will be removed via regular maintenance.
The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you and will update you on system changes in the coming months. If you change email address, or if any of the information we hold is inaccurate or out of date, please update it with us at your earliest convenience.
You have the right to ask for a copy of the personal information Rec2Rec Search hold about you. You can do so by requesting this information in writing at rachael@rec2rec-search.com. Rec2Rec Search accepts the following forms of ID when information on your personal data is requested:
If Rec2Rec Search is dissatisfied with the quality, further information may be sought before personal data can be released.
If you wish to make a compliant about how your personal data is being processed by Rec2Rec Search, you have the right to complain. Please put this in writing to Mrs Rachael Webb, 288 Oxford Road, Gomersal BD19 4PY. If you do not get a response within 30 days, you have the right to complain to the ICO. ICO Wycliffe House, Water Lane, Wilmslow, SK9 5AF Telephone 0303 123 1113 https://ico.org.uk/global/contact-us/email/
Non-sensitive details e.g. email is transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Like many other websites, the Rec2Rec Search website uses cookies. 'Cookies' are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual.
Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.
This GDPR Policy should be read in conjunction with the Rec2Rec Search General Privacy Policy which is available by emailing rachael@rec2rec-search.com
AI Processing Notice – Rec2Rec Search (Permanent Personnel Ltd) This AI Processing Notice explains how Rec2Rec Search (Permanent Personnel Ltd) uses artificial intelligence (AI) and automated tools when handling personal data. It should be read alongside our full Privacy Policy.
We use AI to support — not replace — human judgement in our recruitment processes. All final decisions are made by an experienced consultant.
1. Purpose of AI Processing We use AI‑assisted tools to: Parse CVs and extract skills Identify relevant keywords Organise and summarise information Draft communications Improve internal efficiency Support matching candidates to suitable roles
AI is used only to assist our consultants. It does not make hiring decisions, shortlist candidates automatically, or determine outcomes without human involvement.
2. Types of Data Processed by AI The AI tools we use may process: Your name and contact details CV content and employment history Notes relating to your career preferences Communications sent to or from Rec2Rec Search Website usage data (e.g., cookies, IP address) We minimise the amount of personal data shared with AI systems and avoid sending unnecessary or sensitive information. We do not intentionally process special category data (e.g., health, ethnicity, religion) through AI systems unless you have provided it voluntarily and it is necessary for your recruitment needs.
3. Location of AI Processing (Including US Servers) Some AI tools we use may operate on servers located outside the UK, including the United States. Where this occurs, we ensure: Appropriate safeguards are in place (e.g., Standard Contractual Clauses) The provider meets UK GDPR requirements Your data is encrypted in transit and at rest Your data is not used to train public AI models Your data is not stored long‑term or reused for unrelated purposes We only work with reputable providers who comply with UK data protection standards.
4. No Automated Decision‑Making You will never be subject to fully automated decision‑making. AI tools may assist with administrative tasks, but: All recommendations are reviewed by a human All decisions are made by a human You can request human review at any time This is your right under UK GDPR.
5. Lawful Basis for AI Processing We rely on the following lawful bases: Legitimate interests – using technology to improve efficiency and accuracy in recruitment Consent – when you register with us or opt‑in to communications Contract – when providing services to clients or candidates You may withdraw consent at any time.
6. Your Rights You have the right to: Understand how AI is used in relation to your data Request human involvement in any process supported by AI Object to AI‑assisted processing Request deletion of your data Access your personal information Correct inaccurate information To exercise any of these rights, email: rachael@rec2rec-search.com
7. Data Security We implement strict security measures to protect your data, including: Encryption Access controls Data minimisation Secure storage Regular audits of third‑party providers We do not allow AI providers to use your data for training or model improvement.
8. Contact & Complaints If you have concerns about how your data is processed using AI, contact: Mrs Rachael Webb Rec2Rec Search 288 Oxford Road Gomersal BD19 4PY If you do not receive a response within 30 days, you may contact the ICO: 0303 123 1113 https://ico.org.uk/global/contact-us/email/
9. Last Updated August 2026